LEXINGTON BOARD OF EDUCATION
Regular Meeting
Wednesday, February 19, 2020
7:00 p.m.
The Lexington Board of Education met in regular session in the Robert H. Whitney Board of Education Meeting Room at 7:00 p.m. on Wednesday, February 19, 2020. Mr. Robert Whitney, President, called the meeting to order. Roll was called by the Treasurer.
Roll Call – Members present: Mr. Keith Stoner, Dr. Martin Gottsdchling, Mr. Dave Roberts, Mr. Rob Schuster, Mr. Robert Whitney --- 5
VISITORS / COMMUNICATIONS / RECOGNITIONS
Mr. Whitney welcome visitors to the meeting and asked if any visitors would like to be recognized to address the Board.
Visitor Jay Miller from DRM Productions Inc. introduced himself to the Board and provided a business card and brochure of Retriever Digtail Signage servcies provided by DMR Productions Inc.
Air Force Major Matthew O'Brien provided the Board with a presentation regarding Air Force Junior ROTC. Major O'Brien noted his belief that Lexngton would be a good fit for the Air Force Junior ROTC program given the geographical location of Lexington and other ROTC programs. Major O'Brien indicated that the program would be a one period elective course as part of the school day. Major O'Brien also stressed that the program would be for all students and not a recruitment for students to join the military. He noted the focus of the program is the development of leadership, teamwork, communication and team building and that they have seen great student success through the program.
Visitor Greg Benedict introduced himself to the Board and provided the Board with a brochure of Insulated Concrete Form (ICF) for potential use in the District's facilities project.
Ben Hoffman, Student Representative to the Board, presented his report regarding various activities throughout the District, including the following:
Student Activities
a. Bio Club - Bio Club is building mason jar bee houses and installing them at Gorman Nature Center. They are also helping with a bee awareness activity with Central Elementary 1st graders;
b. Key Club - Key Club will be hosting the 2nd annual Teddy Bear Toss this Friday, February 21st at the boys' basketball game. They will be hold a Key Club week the 1st week of March, where each day will be themed. On March 13-15, eight Key Club members will be headed to Dublin for a Key Club Convention;
c. Chess Club - Chess Club meets every Friday after school, they average 8-12 members. They plan on holding a school tournament later this year;
d. French Club - French Club held their monthly meeting where they built famous buildings and monuments only using food as materials;
e. Key Club - Key Club teamed up with Kiwanis Club to put on "Breakfast with Santa". They also brought wrapped gifts to Lexington Court Care over the holiday season:
f. French Club - French Club will be inducting 2 members into French National Honor Society in the Board of Education Room;
g. Leo Club - Leo Club is holding the 2020 OH2 Leo Club District Convention on April 17 at New Life Church of Christ in Bellville. Approximately 13 school and 125 students will be in attendance. They are partnering with Clear Fork and Loudonville to host the event. They will also be giving away Easter baskets to elementary students in need;
h. Journalism Club - The Journalism Club recently published their third issue of the year;
i. Yearbook - Yearbook was recognized by a national publication for their theme and cover on the 2019 yearbook. The 2020 yearbook editors will get the chance to visit a panel of sports journalists and marketing people in Cleveland;
j. National Honor Society - National Honor Society hosted a donation drive for the Richalnd County Humane Society. They also have been volunteering for New Life's Church special needs basketball program.
Athletics
a. Swimming - Swimming qualified 16 swimmers for State this year. The meet is on Thursday and Friday, February 20th and 21st, and diving is on Wednesday, February 19th in Canton.The team won Districts for the third straight year and Junior Ben S. set a school record in the boys' 100m breaststroke;
b. Boys' Bowling - The boys' bowling team finished with a record of 15-3 and were OCC champions. Scott O. won OCC player of the year. They will be seeded 2nd at Sectionals this Thursday, February 20th;
c. Girls' Bowling - The girls' bowling team finished with a record of 11-7 and placed 3rd at OCC. They will be seeded 6th at Sectionals this Friday, February 21st;
d. Boys' Basketball - Boys' basketball will be playing their last game of the season against Shelby at home this Friday, February 21st. They will be playing Ontario in the first game of the Sectional;
e. Girls' Basketball - Girls' basketball was outright OCC champions for the first time since 2006. Gabby S. won OCC player of the year. The team beat Clear Fork last night and will play Shelby this Saturday, February 22nd at Monroeville HS @ 6:15;
F. Wrestling - Wrestling has their OCC meet this Saturday at Wooster starting at 9 a.m.
Student Life and Academics
a. Juniors will take the ACT next Tuesday, February 25th;
b. The OMEA Music State Championship is February 28th - 29th;
c. March 5th and 12th are parent teacher conferences;
d. Juniors will be visiting Ashland University.
FINANCIAL ITEMS
12-20 Motion by Mr. Roberts, seconded by Dr. Gottschling to approve the following financial items:
1. The minutes from the Janaury organizational and regular meetings were approved.
2. The monthly financial report for January 2020 was presented.
3. Approved the following appropriation modifications
Fund 018 Public School Support - $6,050
Fund 300 District Managed Activities - $2,500
Fund 516 IDEA-B - $871.87
Fund 572 Title I - $340.17
Fund 010 Classroom Facilities Construction - $2,000,000
Fund 200 Student Activities - $2,335
Fund 007 Scholarship Funds - $1,250
4. Approved the enrollment in the Ohio School CompManagement Workers; Compensation Group Retrospective Rating Program for calendar year 2021; annual fee $3,490 and targeted savings of $22,365
Roll Call – Yea: Mr.Stoner, Mr. Schuster, Dr. Gottschling, Mr. Roberts, Mr. Whitney ----5
Nay: None --------------------------------------------------------------------------------------------0
Motion adopted.
EXECUTIVE SESSION
13-20 Motion by Mr. Stoner, seconded by Mr. Schuster, to enter into executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual unless the public employee, official, licensee or regulated individual requests a public hearing and negotiations.
Roll Call – Yea: Mr. Roberts, Mr. Stoner, Dr. Gottschling, Mr. Schuster, Mr. Whitney----5
Nay: None -----------------------------------------------------------------------0
Motion adopted.
Time entered: 8:08 p.m.
Returned to regular sesson: 8:34 p.m.
PERSONNEL
14-20 Motion by Mr. Schuster, seconded by Mr. Stoner to approve the following personnel items:
Certified:
Retirement: Approved the retirement of Sharon Papcun, Western Title I Reading, effective May 31, 2020.
Resignation: Rescinded the resignation of Buddy Miller effective June 30, 2020 and accept his resignation effective January 31, 2020.
Leave of Absence: Approved a request for a leave of absence for Tom Brownell for the 2019-2020 school year.
Maternity Leave : Approved maternity leave for Melanie Stilson from approximately February 3, 2020 until approximately the first week of May.
Power Reading : Approveda change in Chris Berger's Power Reading Schedule at Eastern from 1/2 day to 2/3 day, effective January 6, 2020.
Classified:
Retirement: Accepted the retirement of Paul Frost, Transportation, effective February 28, 2020.
Resignation: Accepted Cindy Shasky's resignation for the sub calling position at Western, effective at the end of the 2019-2020 school year.
Employment: Approved the employment of the following:
Joan Smith - 4-hour multi-handicapped bus aide, effective January 13, 2020, contract for the remainder of the 2019-2020 school year
Don Calhoun - 2-hour pre-school bus aide, effective January 21, 2020, contract for the remainder of the 2019-2020 school year
Rick Vestal - Sub bus driver, effective February 21, 2020 pending all training and documents are completed
James Akers - Sub bus driver, effective February 21, 2020 pending all training and documents are completed
Lora Hamilton - Transportation office cleaning, one hour per week, at sub rate of $15.92 effective February 6, 2020
Shannon Gongwer - Food service sub, pending successful completion of pre-employment requirements
Erin Davis- Food service sub, pending successful completion of pre-employment requirements
Judy Boggs- Food service sub, pending successful completion of pre-employment requirements
Nancy Schurig - Substitute education aide, pending successful completion of pre-employment requirements
Paul Frost - Sub bus driver, effective May 1, 2020
Elizabeth Vallance - High School Student Services secretary, effective February 24, 2020, contract for the remainder of the 2019-21020 school year.
Other Business:
Rescind Coaching Contract: Approve to rescind the wrestling contract for Ambrose Adams, junior high wrestling as he did not fulfill his coaching duties this season.
Coaching Recommendation: Approved the following coaches for the 2019-2020 school year:
Amanda Wilfong - Volunteer gymnastics
Denny West - Assistant high school track, distance
Eastern Running Club: Approved Valerie Hunter as the advisor for the Eastern Run Club, retroactive to the beginning of the 2019-2020 school year.
Treasurer Contract: Approved a three-year contract for Treasurer, Jason Whitesel, through July 13, 2023.
Construction Project Authority Resolution: Approved the Resolution Designating Board's Authorization Representative for Construction Projects.
Mr. Schuster introduced the following resolution and moved its passage:
RESOLUTION NO. 2-19-20
DESIGNATING BOARD’S AUTHORIZED REPRESENTATIVE
FOR CONSTRUCTION PROJECTS AND DELEGATING AUTHORITY
TO CONDUCT BUSINESS RELATED TO THE PROJECTS, INCLUDING
CHANGE ORDER AUTHORITY
The Superintendent requests designation as the Board’s authorized representative for construction projects and delegation of authority to conduct business related to the construction project for qualifying ELPP improvements and related District improvements, including change order authority.
Background:
1. The Board is undertaking an Expedited Local Partnership Program (ELPP) project, overseen by the Ohio Facilities Construction Commission (OFCC) for the construction of a new 7-12 school building, some of which will be eligible for a credit of the District share Facilities Assistance Program (CFAP).
2. The Board wishes to designate an authorized representative to make decisions on behalf of the Board, and the Superintendent is the appropriate person to serve as its authorized representative to make decisions related to the future co-funded improvements and also for any other improvements that are not part of the future co-funded project and that are funded 100% by the Board (referred to as LFIs or Locally Funded Initiatives) (all of which is referenced as the Project), as well as participating in the selection process for professionals to provide services for the Project and determining the project delivery method(s) for the Project, between Board meetings or to determine that a special meeting should be requested to make a Project decision by the Board.
3. When using the CMR delivery method, the Board is also required to approve subcontractor criteria presented by the CMR and to approve the list of prequalified subcontractors from which pricing will be solicited to perform the work on the project, and the Board’s authorized representative may make these decisions.
4. During construction of the Project, there will be changes to the work to be performed by the CMR and other contractors awarded construction contracts for the Project that may result in changes to the contract sum and/or time for performance of one or more construction contracts, and these changes may be documented by field work orders before final pricing and scope of work is determined, so that work can proceed without delay and/or change orders prepared by the design firm selected for the Project or modifications to the guaranteed maximum price (GMP) through a GMP Amendment for the co-funded portion of the Project.
5. Changes to the contract sum or GMP must be documented in writing and approved and executed, after consultation with the project team. The Superintendent requests authority for changes up to the Owner’s contingency included in the budget approved by the Board for the Project, which will allow him to work with the Treasurer, design professional, and CMR expeditiously when changes are needed and allow the Project to progress without delay; changes may also be authorized from the construction contingency included in the budget for the CMR’s use when allowed by the Contract Documents.
6. It is in the Board’s best interest to authorize its Superintendent and Treasurer to conduct such other business related to the Project as is required between Board meetings, including, but not limited to, approval of bid or proposal packages for work on the Project, signature on behalf of the Board for approvals and agreements for services and work related to the Project (so long as such items have been included in the project budget approved by the Board for any individual improvement), establishment of bank accounts required for the Project, obtaining required insurance for the Project, placement of advertisements for bids for services and work related to the Project, the solicitation of proposals and quotations for services and work related to the Project, entering contracts for such services, payment of fees related to the Project, and all other related business activities without the necessity of bringing each item before the Board for approval.
The Lexington Local School District Board of Education resolves as follows:
1. The Superintendent is designed as the Board’s authorized representative for reviewing issues requiring a decision between Board meetings and to make decisions on behalf of the Board or to request a special meeting for the required decision by the Board as a whole, including meeting with other governmental agencies to review issues related to the Project and to negotiate the terms required for improvements.
2. The Superintendent and Treasurer, in consultation with each other, are authorized to conduct whatever business related to the capital program is required between Board meetings, including, but not limited to, approving bid or proposal packages for work on the Project, signing approvals and agreements for services and/or work in connection with the Project on behalf of the Board, approving subcontractor criteria and a short-list of prequalified subcontractors, placement of advertisements or posting of notices for bids or proposals for services and work related to the Project, the solicitation of proposals and quotations for services and work related to the Project, entering contracts for such services, payment of fees related to the Project, reviewing change orders for work under current construction contracts, and all other related business activities, including procurement of insurance coverage and establishment of banking accounts required for the Project.
3. The authority to approve and sign changes to the Project on behalf of the Board is delegated as follows:
(a) The Superintendent, in consultation with the Treasurer, may sign Change Orders and other documentation to amend or change an agreement related to the Project in amounts up to the Owner’s contingency included in the project budget for Owner- requested changes or other changes not included in the CMR contingency for construction and up to the CMR contingency included in the GMP when allowed by the Contract Documents, including deductive changes. This authority includes deletion of work from the Project scope and associated costs.
(b) The Treasurer is authorized to issue purchase orders and sign any related documents required to finalize changes approved under the authority granted in this resolution.
4. The design professional for the Project will maintain a record of all changes related to the Project and will provide a report of changes pending and resolved to the Board on a monthly basis.
Mr. Stoner seconded the motion and, after discussion, a roll call vote was taken and the resolution passed.
AYES: Mr. Schuster, Mr. Stoner, Dr. Gottschling, Mr. Roberts, Mr. Whitney
NAYS: None
Approved the Brewer-Garrett Company for Enhanced Commissioning Services for the construction of the new 7-12 facility.
Substitute List: Approved the revised Lexington substitute list dated 01/15/2020 as presented by MOESC.
Bus Bids: Authorized the Treasurer to advertise for bids of up to two (2) 78-passenger buses.
Roll Call – Yea: Mr. Roberts, Mr. Stoner, Dr. Gottschling, Mr. Schuster, Mr. Whitney-------5
Nay: None ----------------------------------------------------------------------------------------------0
Motion adopted.
ADJOURNMENT
15-20 Motion by Mr.Schuster, seconded by Dr. Gottschling to adjourn. 8:46 p.m.
Roll Call – Yea: Mr. Stoner, Mr. Schuster, Dr. Gottschling, Mr. Roberts, Mr. Whitney----5
Nay: None --------------------------------------------------------------------------------------------0
Motion adopted.
Certificate Section 5705.412, Ohio Revised Code
It is hereby certified that the Lexington Local School District Board of Education, Richland County, Ohio, has sufficient funds to meet the contract agreement, obligation, payment or expenditure for the above, and has in effect for the remainder of the fiscal year and succeeding fiscal year the authorization to levy taxes which, when combined with the estimated revenue from all other sources available to the district at the time of certification, are sufficient to provide operating revenues necessary to enable the district to operate an adequate educational program on all days set forth in its adopted school calendar for the current fiscal year and for a number of days in the succeeding fiscal year equal to the number of days instruction was or is scheduled for the current fiscal year.
Treasurer_________________________________
President_________________________________
Superintendent ____________________________
