LEXINGTON BOARD OF EDUCATION
Regular Meeting
Wednesday, December 18, 2019
7:00 p.m.
The Lexington Board of Education met in regular session in the Robert H. Whitney Board of Education Meeting Room at 7:00 p.m. on Wednesday, December 18, 2019. Mr. Robert Whitney, President, called the meeting to order. Roll was called by the Treasurer.
Roll Call – Members present: Dr. Martin Gottsdchling, Mr. Dave Roberts, Mr. Keith Stoner, Mr. Robert Whitney --- 4
Mr. Rob Schuster arrived at 7:15 p.m. ------------------------------------------------------------- 1
VISITORS / COMMUNICATIONS / RECOGNITIONS
Mr. Whitney welcome visitors to the meeting and asked if any visitors would like to be recognized to address the Board.
FINANCIAL ITEMS
50-19 Motion by Mr. Stoner, seconded by Mr. Roberts to approve the following financial items:
1. The minutes from the November regular meeting were approved.
2. The monthly financial report for November 2019 was presented.
3. Accepted a donation of instructional supplies and equipment from School Specialty for Eastern, Western, and Central Elementary.
4. Accepted a donation of $105,000 from the trust of Janet R. Kilgore for the Lexington Minuteman Academic Scholarship fund.
Roll Call – Yea: Mr. Schuster, Mr. Stoner, Dr. Gottschling, Mr. Roberts, Mr. Whitney ----5
Nay: None ------------------------------------------------------------------------------0
Motion adopted.
PERSONNEL
51-19 Motion by Mr. Roberts, seconded by Dr. Gottschling to approve the following personnel items:
Certified:
Employment: Approved the employment of the following:
Carlos Villa - Long term sub, High School Spanish, effective January 21, 2020, $110.00 per day
Kim Garver - Long term sub, Eastern, effective January 6, 2020 through May 28, 2020, $110.00 per day
Salary Adjustment: Approved the salary adjustment for Ashley Smith from BA + 20 to ME.
OTHER BUSINESS:
Coaching Recommendation: - Approved the following coaches for the 2019-2020 school year:
Christian Mattia - JV Softball
Dan Wittmer - Assistant High School track
Mark Hunter - Assistant High School track
Jennifer Moore - Assistant High School track
Ally Hostetler - Assistant High School track
Buck Morton - Junior high track
Jay Schmidt - Junior high track
Heidi Roush - Junior high track
Lisa Ferguson - Volunteer gymnastics
Keirsten Proulx - Volunteer gymnastics
Substitute List: Approved the revised Lexington substitute list dated 11/29/2019 as presented by MOESC.
2019 Board Meeting: Set January 15, 2020 at 7:00 PM for the Organizational and Regular January 2020 Board of Education meeting.
Recommend approval of Architect/Engineer Agreement with ThenDesign Architecture, Inc. for architecture and engineering services for the District's 7-12 construction project. Mr. Ziegelhofer, Mr. Secrist, and Mr. Whitesel shared with the Board the process and scoring related to the selection of the CMR for the District's 7-12 facilities project.
Recommend the adoption of the resolution selecting Shook Construction as the Construction Manager at Risk (CMR) firm best qualified for the 7-12 new facility project:
Mr. Roberts introduced the following resolution and moved its passage:
RESOLUTION NO. 12-18-19
SELECTING FIRM TO SERVE AS THE CONSTRUCTION MANAGER AT RISK FOR THE ELPP PROJECT
The Superintendent recommends Shook Construction as the most qualified Construction Manager at Risk (CMR) firm for the District-funded Expedited Local Partnership Program project to oversee the construction improvements to school facilities and requests approval of the agreement for CMR services.
Background:
1. The District has been approved by the Ohio Facilities Construction Commission (OFCC) to
participate in the Expedited Local Partnership Program (ELPP) to design and construct a
new 7-12 school building.
2. The Superintendent and Treasurer, on behalf of the Lexington Local School District Board
of Education (Board) issued a request for qualifications (RFQ) for a CMR and solicited
statements of qualifications from qualified firms, following the qualifications-based
selection process described in Ohio Revised Code Sections for the improvements included
in the ELPP project and certain District-funded improvements (all of which is referred to as
the Project).
3. The four (4) qualifications submittals received from CMR firms in response to the RFQ
were reviewed and evaluated by District administrators.
4. Shook Construction was determined to be the firm that was best qualified to provide CMR
Services for the Project by the District.
5. Shook Construction has been asked to submit a fee and technical proposal to the
Superintendent, who with the Treasurer and legal counsel will review and finalize the cost
for services and prepare a CMR agreement for the project.
6. The Superintendent recommends that Shook Construction be selected as the CMR firm
that is best qualified for the Project and further requests authority to finalize an agreement
with Shook Construction for the services to be provided for the Project.
The Lexington Local School District Board of Education resolves as follows:
1. The Board selects Shook Construction as the CMR firm determined to be the best qualified
for the Project.
2. The Board authorizes the Superintendent to review the pricing and technical proposal from
Shook Construction for the services to be provided for the Project and to finalize an
Agreement with Shook Construction for CMR services.
Dr. Gottschling seconded the motion and, after discussion, a roll call vote was taken and the results were:
Ayes: Mr. Roberts, Dr. Gottschling, Mr. Schuster, Mr. Stoner, Mr. Whitney
Nays: None
The resolution passed.
Roll Call – Yea: Mr. Roberts, Dr. Gottschling, Mr. Schuster, Mr. Stoner, Mr. Whitney ----5
Nay: None ------------------------------------------------------------------------------0
Motion adopted.
OSBA
52-19 Motion by Mr. Stoner, seconded by Mr. Roberts to join OSBA for calendar year 2020.
DISCUSSION ITEM
1. Facility Community Meeting - Mr. Ziegelhofer shared with the Board that a tentative date of January 27th at 7:00 pm has been set for community meeting regarding the District's school facilities project. The three main goals of the meeting will be:
1) To provide the community with an opportunity to meet the team, including representatives from both the architecture firm and the construction manager:
2) To provide an update on the status of current planning and design;
3) To gather input on various external designs to assist in determining the overall prefernce of how the exterior of the building will look.
2. 3rd Grade Reading Guarantee Results - Mr. Ziegelhofer shared that the District recently received testing results for October testing, noting that 84% of students met the State mark, 63% of students were proficient of higher and 45% were accelerated or advanced. Mr. Ziegelhofer shared that these numbers are higher than past results and that testing occurs again in teh Spring.
3. Lexington Cross County - Mr. Ziegelhofer shared that Mile Splint Ohio recently named the Lexington Girls' Cross Country program the top program of the decade across all divisions, noting their 4 State Championships and 4 State Runner-Up finishes. The Lexington Boys' Cross Country program was named as Honorable Mention as one of the top programs of the decade with their 2 State Championships and State Runner-Up finishes.
Executive Session:
53-19 Motion by Mr. Schuster, seconded by Dr. Gottschling, to enter into executive sessions to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual unless the public employee, official, licensee or regulated individual requests a public hearing and negotiations.
Roll Call – Yea: Mr. Stoner, Mr. Roberts, Dr. Gottschling, Mr. Schuster, Mr. Whitney ----5
Nay: None ------------------------------------------------------------------------------0
Motion adopted.
The Board entered into executive session at 8:22 p.m.
The Board returned to open session at 8:54 p.m.
ADJOURNMENT
54-19 Motion by Mr. Stoner, seconded by Mr. Schuster to adjourn. 8:59 p.m.
Roll Call – Yea: Mr. Stoner, Mr. Schuster, Dr. Gottschling, Mr. Roberts, Mr. Whitney -------5
Nay: None -----------------------------------------------------------------------------------------------0
Motion adopted.
Certificate Section 5705.412, Ohio Revised Code
It is hereby certified that the Lexington Local School District Board of Education, Richland County, Ohio, has sufficient funds to meet the contract agreement, obligation, payment or expenditure for the above, and has in effect for the remainder of the fiscal year and succeeding fiscal year the authorization to levy taxes which, when combined with the estimated revenue from all other sources available to the district at the time of certification, are sufficient to provide operating revenues necessary to enable the district to operate an adequate educational program on all days set forth in its adopted school calendar for the current fiscal year and for a number of days in the succeeding fiscal year equal to the number of days instruction was or is scheduled for the current fiscal year.
Treasurer_________________________________
President_________________________________
Superintendent ____________________________
M
