LEXINGTON BOARD OF EDUCATION
Regular Meeting
Wednesday, June 27, 2018
7:00 p.m.
The Lexington Board of Education met in regular session in the Robert H. Whitney Board of Education Meeting Room at 7:00 p.m. on Wednesday, June 27, 2018.
Mr. Robert Whitney, President, called the meeting to order. Roll was called by the Treasurer.
Roll Call – Members present: Dr. Martin Gottschling, Mr. Dave Roberts, Mr. Rob Schuster, Mr. Keith Stoner, Mr. Robert Whitney -------5
VISITORS / COMMUNICATIONS / RECOGNITIONS
Mr. Whitney welcomed visitors to the meeting and introduced Brian White, represenative of the Facilities Finance Committee, to provide a presentation from the Facilities Finance Committee.
Facilities Finance Committee Presentation and Recommendation - Brian White presented to the Board regarding the work and recommendation of the Facilities Finance Committee. Additional members of the Committee were also in attendance and recognized. Mr. White reviewed various aspects of the Committee with the Board, including the following:
1. Composition of the Committee which was represented by a 36-member cross-section of the community;
2. Committee meeting dates which included 7 meetings from October 2017 through May 2018;
3. Key factors studied included demographics of the community, enrollment, District financial condition, income and home values, etc.;
4. School funding options;
5. Facilities cost estimates;
6. Funding and cost comparisons for property tax and a combined property/income tax option. Mr. White provided the Board with the Facilities Finance Committee's recommendation to proceed with traditional voted property tax backed bond issue on the November 6, 2018 ballot.
Visitor Kevin Sainiak was recognized and spoke about his concerns regarding the auxiliary gym and Board Office that are part of the Locally Funded Initiatives within the plans. Mr. Sainiak and the Board discussed these aspects of the project, including details of OFCC co-funding, auxiliary gym costs for new versus renovation, and the timing of actual design work once funding is available from OFCC.
Mr. Sainiak also spoke about security at the high school, noting his appreciation that in late May he observed the new security protocols being properly followed before school by a high school teacher who was letting her students in the locked door for thier meeting. Mr. Sainiak also shared a concern regarding the last day of school, noting that one of the District's administrators was monitoring but was on a device during this time. The Board noted that the administrator could very well have been handling District business on the device at the time of Mr. Sainiak's observation, noting the certain administrators do have District-issued devices.
FINANCIAL ITEMS
27-18 Motion by Mr. Stoner, seconded by Mr. Schuster to approve the following financial items:
1. The minutes from the May regular meeting were approved.
2. The monthly financial report for May 2018 was presented.
3. Approved temporary appropriations for Fiscal Year 2019 at the fund level set at 50% of Fiscal Year 2018 final appropriations.
4. Renewed property, fleet, and liability insurance with the Ohio School Plan for the period July 1, 2018 to June 30, 2019, cost $66,725.
5. Approvede a transfer from General Fund 001 to Food Service Fund 006 in the amount of $100,000.
6. Approved the following appropriation modifications for FY 18:
006 Food Service Fund $4,000
499 Secondary Transition Enhancement $1,171
7. Approved an invoice from Nationwide Children's in the amount of $55,540 for student occupational and speech therapy services.
8. Approved an invoice from Mid-Ohio ESC in the amount of $18,065.90 for excess preschool services for the 2017-2018 school year.
9. Accepted a Certificate of Estimate Life and Maximum Maturity as certified by the Treasurer.
10. Approved a Resolution of Necessity for Bond Issue and Permanent Improvement Levy for November 6, 2018.
RESOLUTION DECLARING NECESSITY OF BOND ISSUE AND LEVY OF A TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR PERMANENT IMPROVEMENTS, AND TO SUBMIT THE QUESTION OF THE SAME TO THE ELECTORS
(Ohio Revised Code Section 5705.218)
WHEREAS, the Board had indicated its intent to participate in the Classroom Facilities Assistance Program (the "Program") of the Ohio Facilities Construction Commission ("OFCC"); and
WHEREAS, approximately $45,547,000 of the proceeds of the Bonds (defined herein) will be spent on the master plan, and approximately $10,403,000 of the proceeds of the Bonds will be spent on related locally funded initiatives, all as permitted under the Program, and;
WHEREAS, it is necessary to levy additional taxes in excess of the ten-mill limitation to provide funds for the acquistion, construction, enlargement, renovation, and financing of permanent improvements for the School District for a continuing period of time; and
WHEREAS, a resolution declaring the necessity of levying an additional tax outside the ten-mill limitiation must be passed and certified to the County Auditor of Richland County, Ohio (the "County Auditor") in order to permit the Board to consider the levy of such a tax, and must request that the County Auditor certify to the Board the totatl current tax valuation of the School District and the dollar amount of revenue that would be generated by the tax;
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Lexington Local School District, Richland and Morrow Counties, Ohio, two-thirds of all the members thereof concurring that:
Section 1. It is necessary for the purpose of construction school facilities and renovating, improving and constructing additions to school facilities; including safety and security improvements, under the Classroom Facilities Assistance Program of the Ohio Facilities Construction Commission; furnishing and equipping the same; improving the sites thereof; and acquiring land and interests in land as necessary in connection therewith; to issue and sell bonds of the School District in the amount of $55,950,000 (the "Bonds"). It is further necessary that there shall be annually levied on all taxable property in the entire territory of the School District a direct tax outside of the ten-mill limitation to pay the debt charges on the Bonds and any securities that the Board may determine to issue in anticipation thereof. The Bonds shall be dated approximately December 1, 2018; shall bear interest at the estimated rate of 5.25% per annum; and shall be paid over a period not to exceed 37 years, as calculated under Ohio Revised Code Chapter 133.
Section 2. It is further necessary to levy on all the taxable property in the entire Territory of the School District an additional tax (the "Levy") in excess of the ten-mill limitation for the benefit of the School District for the purpose of providing for permanent improvement for the School District.
Section 3. The question of issuing the Bonds and approving the Levy shall be submitted to the electors of the School District at the election to be held at the usual voting places within the School District on November 6, 2018. All of the territory of the School District is located in Richland and Morrow Counties, Ohio.
Section 4. The Levy shall be at a rate not exceeding 0.50 mills for each one dollar of tax valuation, which amounts to $0.05 for each $100 of tax valuation, for a continuing period of time. The Levy hsall be placed upon the tax list and duplicate for the current tax year (commencing in 2018, first due in calendar year 2019) if a majority of the electors voting thereon vote in favor thereof.
Section 5. The Treasurer of the Board is herby authorized and directed to certify a copy of this resolution to the County Auditor with instructions for the County Auditor to certify to the Board: (a) the total current tax valuation of the School District and the estimated average annual property tax levy, expressed in mills for each one dollar of valuation as well in cents for each one hundred dollars of tax valuation, that will be required to pay debt charges on the Bonds throughout the maturity of the Bonds, and (b) the total current tax valuation of the School District and the estimated property tax revenue that will be produced by the Levy based on such current tax valuation.
Section 6. It is hereby found and determined that all formal actions of this Board concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board, and that all deliberations of this Board and any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Ohio Revised Code Section 121.22.
Section 7. The Treasurer of this Board is hereby authorized and directed to certify a copy of the Resolution to the County Auditor and the Board of Elections of Richland County, Ohio.
Roll Call - Yea: Mr. Stoner, Mr. Schuster, Dr. Gottschling, Mr. Roberts, Mr. Whitney ----5
Nay: None----------------------------------------------------------------------------------------------0
Motion adopted.
PERSONNEL
28-18 Motion by Mr. Roberts, seconded by Mr. Schuster to approve the following personnel items:
Certified:
Resignation: Accepted the resignation of the following personnel, effective at the end of the 2017-2018 school year:
Katherine Spencer - High School National Honor Society
Eric Turlo - Intervention Specialist, Eastern Elementary
Dan Studer - High School PE, Weight and Strength coach, contingent upon Board approval for a new position outside of our district
Maternity Leave: Approved Kayla Heimann's request for maternity leave from approximately October 1, 2018 through approximately January 2, 2019.
Employment: Approved the employment of the following pending successful completion of all pre-employment requirements:
Amy North - Western, 2nd grade, step 10, one-year contract, effective August 16, 2018
Tina Parr - Eastern, Intervention Specialist, one-year contract, effective August 16, 2018
Sandra DeLuca - Pre-School ETR chairperson, effective 2018-2019 school year
Jody Rutschilling - Long term sub, Western, art, from August 17, 2018 - approximately January 7, 2019, Tuesday & Thursday only, $110.00 per day
Ryan Knuckles - Summer PE substitute, May 30 - June 18
Shelby Carte - Eastern, Intervention Specialist, one-year contract, effective August 16, 2018
Summer School Teachers - July 30 - August 10
Michelle Rastetter - Amy Richwine - Tina Parr
Cara Pelphrey - Stephanie Saurers - Shelly Knapp
Lindsay Them - Annette Rush - Lynn Walters
Carla Pasheilich - Ashley Smith - Marsha Haas
Amy Gerhardt - Summer Lamp - Kim Earick
Ashton Cannon - Michelle Gilbert - Mike Schwechheimer
Cheryl Longnecker - Kayla Heimann - Jana Rhoad
Deb Ray - Marsha Eldridge - Cindy Shasky
Melissa Hassmann - Shelly Sturts - Buddy Miller
Leslie Miller - Kelley Dover (substitute)
Approved the following Math Camp teachers (June 18 - June 22), $250.00 each
Stephanie Dennard - Nichole Alexander
Haley Slayton - Lena Boggs
Melinda Matuch - Ariel Deere
Reanna Shaffer - Jordie Garrett
Salary Adjustment: Approved the salary adjustments for the following:
Pam Conover - BS to BS + 10
Emily Patterson - MA + 20 to MA + 30
Alyssa Crist - BA + 10 to BA + 30
OTHER BUSINESS:
Coaching Resignation: Accepted the resignation of Elaine Keogh as 8th grade girls' basketball coach, effective 2018-2019 school year.
Coaching Recommendations: Approved the following coaches for the 2018-2019 school year:
Jeff Soliday - Assistant football
Connie Doutt - JV girls' basketball
Julie Studer - Freshman girls' basketball
Jeremy Barrett - 7th grade volleyball
Misty Taylor - Junior High cheerleading
Alissa Munro - Volunteer, girls' basketball
Theresa-Ann Jedra - Volunteer, girls' golf
Laurie Whitman - Junior High 8th grade girls' basketball
Color Guard Advisor: Approved Hannah Wise as the Color Guard advisor for the 2018-2019 school year.
Maintenance Department Summer Help: Approved Luke Kiger and Dana Shoulders as summer help in the Maintenance Department, effective May 30, 2018.
School Resource Officer: The employment of Officer Mike Davis as the Lexington School Resource Officer (SRO) for the 2018-2019 school year was tabled until the July 11th Board meeting.
Student Handbooks: Approved student handbooks for High School, Jr. High, Eastern, Central, Western Elementary and Western Pre-School for the 2018-2019 school year.
Allerton Hill Contract: Approved the contract with Allerton-Hill Consulting. Terms and cost for 2018-2019 remain the same as previous years.
SPARC Contract: Approved the contract with SPARC to provide a career coach for the school district. The terms and amount to be paid by the district are the same as the 2017-2018 school year.
Ohio Heartland CAC Head Start: Approved the agreement and Memorandum of Understanding with Ohio Heartland CAC Head Start for the 2018-2019 program year.
MOESC: Approved the FY'19 845 contract with MOESC.
NCOCC: Accepted the contract with NCOCC for the same technology services as previous years.
Roll Call - Yea: Mr. Roberts, Mr. Schuster, Dr. Gottschling, Mr. Stoner, Mr. Whitney ----5
Nay: None----------------------------------------------------------------------------------------------0
Motion adopted.
PERSONNEL
29-18 Motion by Mr. Roberts, seconded by Dr. Gottschling to employ Ali Schuster as a summer school substitute from July 30 - August 10.
Roll Call - Yea: Mr. Roberts, Dr. Gottschling, Mr. Stoner, Mr. Whitney ----4
Nay: None----------------------------------------------------------------------------------------------0
Abstain: Mr. Schuster-------------------------------------------------------------------------------1
DISCUSSION ITEMS
1. Eastern 6th Grade Academic Challenge - Mr. Whitney and Mr. Secrist discussed the Eastern 6th Grade Academic Challenge team that competed nationally in Washington D.C., noting that one of the teams was disqualified for using an ineligible student and our 6th grade team was crowned co-champions at the National competition.
EXECUTIVE SESSION:
30-18 Motion by Mr. Schuster, seconded by Mr. Roberts to enter into executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employee, official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual unless the public employee, official, licensee, or regulated individual requests a public hearing and negotiations.
Roll Call - Yea: Mr. Schuster, Mr. Roberts, Dr. Gottschling, Mr. Stoner, Mr. Whitney ----5
Nay: None--------------------------------------------------------------------------------------------0
Motion adopted.
Time entered: 8:00 p.m.
Returned to regular session: 8:30 p.m.
ADJOURNMENT
31-18 Motion by Mr. Schuster, seconded by Mr. Stoner to adjourn. 8:36 p.m.
Roll Call - Yea: Mr. Schuster, Mr. Stoner, Dr. Gottschling, Mr. Roberts, Mr. Whitney ----5
Nay: None--------------------------------------------------------------------------------------------0
Motion adopted.
Certificate Section 5705.412, Ohio Revised Code
It is hereby certified that the Lexington Local School District Board of Education, Richland County, Ohio, has sufficient funds to meet the contract agreement, obligation, payment or expenditure for the above, and has in effect for the remainder of the fiscal year and succeeding fiscal year the authorization to levy taxes which, when combined with the estimated revenue from all other sources available to the district at the time of certification, are sufficient to provide operating revenues necessary to enable the district to operate an adequate educational program on all days set forth in its adopted school calendar for the current fiscal year and for a number of days in the succeeding fiscal year equal to the number of day’s instruction was or is scheduled for the current fiscal year.
Treasurer_________________________________
President_________________________________
Superintendent ____________________________
