LEXINGTON BOARD OF EDUCATION
Regular Meeting
June 24, 2014
7:00 PM
The Lexington Board of Education met in regular session in the boardroom at 7:00 p.m. on Wednesday, June 25, 2014.
Mr. Robert Whitney, President, called the meeting to order. Roll was called by the Treasurer
Roll Call – Members present: Mr. Loren Blackstone, Mr. Jeff Heck, Mr. Keith Stoner, Mrs. Sue Weirich, Mr. Robert Whitney ------5
VISITORS / COMMUNICATIONS / RECOGNITION
Mr. Whitney welcomed guests and asked if anyone had any business to bring up before the Board. Chris Berger stated she was a
Power Reading tutor at Western Elementary for eleven years and said that she was notified in a letter from the building principal
that her services were no longer needed. Mrs. Berger felt she should have been told in person and expressed her disagreement
with the action. Dick Watters echoed his concern about Mrs. Berger’s situation. The Board indicated it would further investigate
and agreed that Mrs. Berger should have heard in person in lieu of a letter. Mr. Ziegelhofer said he had spoken to the principal
about the situation and advised her to send the letter after the principal hadn’t been able to make contact after several attempts.
Dave Watters expressed a concern that the computer lab at Western Elementary has been removed and those devices divided up
between the classrooms. Mr. Ziegelhofer stated that the building wanted the extra library space and are purchasing 2-3 additional
laptop carts so there will be mobile labs in the district that provide adequate use for student technology. Mr. Ziegelhofer added that
all buildings in the district have wireless capabilities and are set up to handle PARCC assessments.
FINANCIAL ITEMS
45-14 Motion by Mr. Heck, seconded by Mr. Stoner to approve the following financial items:
1. The minutes from the May regular meeting were approved.
2. The monthly financial report for May 2014 was presented.
3. Approved final appropriations for Fiscal Year 2014.
4. Approved temporary appropriations for Fiscal Year 2015 set at 25% of FY14 actual expenditures.
5. Approved a transfer from 001 0000 General Fund to 006 0000 Food Service Fund in the amount of $120,500 to alleviate year-end deficit fund balance.
6. Approved a transfer from 001 0000 General Fund to 300 9600 Athletic Fund in the amount of $6,300 to alleviate year-end deficit fund balance (amount will be repaid in FY15).
7. Approved an advance from 001 0000 General Fund to 516 9014 IDEA-B Fund in the amount of $12,500 to alleviate year-end deficit fund balance.
8. Authorized the treasurer to advertise for bids (if required) for a box truck for food service, and a dump truck and pick-up truck for the maintenance department.
9. Accepted the following donations and grants: Potter’s wheel to the High School Art Department from Dr. Lori Fannin (approximate value $1,040); $2,255 from numerous donors in memory of Betty McCammon to the Terry McCammon Scholarship Fund; $71,760.27 grant from the Richland County Foundation for playground equipment at Western Elementary.
Roll Call – Yea: Mr. Heck, Mr. Stoner, Mr. Blackstone, Mrs. Weirich, Mr. Whitney------------5
Nay: None -----------------------------------------------------------------------------------0
Motion adopted.
PERSONNEL
46-14 Motion by Mr. Blackstone, seconded by Mrs. Weirich, to approve the following personnel items:
Certified:
Resignation: Approved the resignation of the following:
Molly Morton - Elementary band director/general music teacher, effective August 21, 2014
Gary Hinton - Junior High PE, Assistant Varsity Football coach, effective August 21, 2014
Ron Graham - Instrumental Band Director/Marching Band Director, effective June 9, 2014
Kristen Jones - Eastern Elementary, Special Ed., effective August 21, 2014
Amy Gerhardt - Director of Special Ed., effective August 21, 2014
Salary Adjustments: Approved the salary adjustments for the following:
Lynn Waterer - BS + 10 to MA
Linda Collins - ME + 20 to ME + 30
Michelle Smith - BS + 20 to ME
Holly Rice - ME to ME + 10
Continuing Contract: Approved a continuing contract for Annette Rush, Western Elementary.
Employment: Approved the employment of the following personnel:
Tyler Munro - Summer OGT tutor, June 9-13, $20.00 per hour
Tina Parr - Summer OGT tutor, June 9-13, $20.00 per hour
Emily Donahue - Summer OGT tutor, June 9-13, $20.00 per hour
Suzy McBride - Summer OGT tutor/testing, June 9-20, $20.00 per hour
Whitney Farrar - Summer OGT tutor/testing, June 9-20, $20.00 per hour
Dave Kaple - High School Summer PE, June 9 – June 27
Connie Doutt - High School Summer PE, June 9 – June 27
Kelly Holder - High School Summer PE, June 9 – June 27
John Watkins - Substitute, High School Summer PE, June 9 – June 27
Joni Hassmann - Tutor, 18 hours, June 6 – August 25, $20.00 per hour
Becky Sarbach - Tutor, 60 hours, June 6 – August 25, $20.00 per hour
Jane Goodall - Tutor, 30 hours, June 6 – August 25, $20.00 per hour
Lindsay Them - Eastern Elementary, grade 6, one year contract for a leave of absence 2014-15 school year, effective August 21, 2014, step 0, pending successful completion of all pre-employment requirements
Stacy Davis - Eastern Elementary, grade 6, one year contract, effective August 21, 2015, step 10, pending successful completion of all pre-employment requirements
Christina Kmetz - Tabled for Special Meeting, July 9, 2014
Emily Doles - Eastern Elementary, Music & Band Instructor, one year contract, step 2, pending successful completion of all pre-employment requirements
Amy Gerhardt - Eastern Elementary, Intervention Specialist, effective August 21, 2014, one year contract, step 10
Kevin Taylor - High School Band Director, Marching Band Director and Instrumental Music Director, one year contract, effective August 21, 2014, step 7
Heidi Roush - High School Multiple Disabilities teacher, one year contract, effective August 21, 2014, step 9
Michelle Gilbert - Junior High Math, one year contract, effective August 21, 2014, step 10
Resident Educators: Approved the payment of $250.00 to the following teachers for mentoring second year teachers during the 2013-2014 school year:
Steve Domka – mentored Molly Morton
Chris Dekker – mentored Christina Rose
Sara Thorburn – mentored Whitney Farrar
Amy Ferguson – mentored Marissa Lunt
Classified
Classified Employees Resolution: Approved a Resolution regarding the reduction in force of for the following classified employees:
Roy Rogers - Pre-School bus driver
Steve Boggs - Pre-School bus aide
Waynette Chase - Food Service, 2 hour general help
Lora Hamilton - Food Service, 2 hour general help
Lynn Myers - Food Service, 2 hour general help
Jannie Sorrenti - Food Service, 6 hour general help
Employment: Approve the employment of the following:
Connie Pritchard - Tutor, 30 hours, June 6-August 25, $20.00 per hour
Dominic Milano - Transportation summer help, effective June 10, 2014 for approximately four weeks, $9.00 per hour
John Hetrick - Transportation summer help, effective June 10, 2014 for approximately four weeks, $9.00 per hour
Amy Cleland - Educational aide, Eastern Elementary, effective at the start of 2014-15 school year, one year contract, step 3
Eugene Davis - Junior High 2nd shift custodian, effective June 27, 2014, contract through the end of the 2013-14 school year, one year contract for the 2014-15 school year
Darla Baker - Junior High yearbook advisor, 2014-15 school year, step 0
Deb Ray - High School MFE Coordinator, 2014-15 school year, step 0
Other Business:
Summer Employment: Approve Tytray Gilmore as a summer student worker assisting with the summer cleaning of the high school, effective June 9, 2014.
Tutor: Approve the employment of Josiah McCarther for 20 hours of summer tutoring effective June 9 – August 25, $9.00 per hour
Coaching Recommendations: Accepted the following coaching recommendations for 2014-2015:
Mike Grist - JV boys’ basketball
Mike Hamman - Freshman boys’ basketball
Buck Morton - 8th grade boys’ basketball
Kevin Morrow - 7th grade boys’ basketball
Jay Guth - Volunteer boys’ basketball
Jason Rice - Volunteer boys’ basketball
Tuition Student: Approved the following tuition student for the 2014-2015 school year:
Lillie Nguyen - Continuing, grade 6
Evan Nguyen - Continuing, grade 5
Ella Nguyen - Continuing, grade 3
Kaci Pollard - New, Kindergarten, Western Elementary
Dairy and Bread Bid: Approved Smith Dairy & Nickles Bakery as our dairy & bread supplier for the 2014-2015 school year.
Bus Bid: Approved the purchase of one 78 passenger school bus from Cardinal Bus Sales. Purchase price which includes trade-in and warranty is $90,610.00.
Shared Treasurer: Approved the continuation of the shared treasurer service through August 15, 2014. Approved a purchase service agreement with Mrs. Tina Bennett to provide financial/Treasurer consultation/mentoring services on an as needed basis at an hourly rate of $54.00.
MOESC Contracts: Approved the FY’15 843 & 845 contracts with MOESC.
Approved a contract with Dr. Dennis Marikis for Psychologist services for the 2014-2015 school year.
Roll Call – Yea: Mr. Blackstone, Mrs. Weirich, Mr. Stoner, Mr. Heck, Mr. Whitney-----5
Nay: None ----------------------------------------------------------------------------0
Motion adopted.
Discussion Items:
1. The Treasurer presented proposals for property, fleet and liability insurance for the July 1,2014 renewal. Quotes were as follows:
Ohio School Plan $59,261
Ohio Casualty $100,360
SORSA $82,745
2. The Treasurer shared information with the Board regarding the preparation of GAAP financial statements. While there are no firm rules on timing, it is recommended to have GAAP financial statements in place 1-3 years before the district pursues a bond issue for construction purposes.
3. The Treasurer presented a proposal from Julian & Grube, Inc. for a cash audit at the transition to a new treasurer. The cost is not to exceed $500.
CASH AUDIT
47-14 Motion by Mr. Blackstone, seconded by Mr. Stoner to contract with Julian & Grube, Inc. for a cash audit at the transition of treasurer, cost not to exceed $500.00.
Roll Call – Yea: Mr. Blackstone, Mr. Stoner, Mrs. Weirich, Mr. Heck, Mr. Whitney------5
Nay: None ------------------------------------------------------------------------0
Motion adopted.
PROPERTY, FLEET AND LIABILITY INSURANCE
48-14 Motion by Mr. Blackstone, seconded by Mr. Heck to renew property, fleet and liability insurance with the Ohio School Plan for the period July 1, 2014 to June 30, 2015, cost $59,261.00.
Roll Call – Yea: Mr. Blackstone, Mr. Heck, Mr. Stoner, Mrs. Weirich, Mr. Whitney----5
Nay: None --------------------------------------------------------------------0
Motion adopted.
4. Mr. Ziegelhofer stated that he, Mr. Stoner and Mr. Heck met with a representative from Allerton Hill Consulting regarding a proposal for a communications plan. Mr. Ziegelhofer would like to bring the proposal as a recommendation to the July Board meeting. Mr. Heck and Mr. Stoner shared they believe the communications plan will be an investment and an asset to the long-term planning for the school district.
5. Mr. Ziegelhofer stated that he has been working with Al Berger and Energy Optimizer who conducted an energy audit of the district’s buildings. In conjunction with the utility monitoring program, the district is looking at lighting, heating and cooling to see if there are any options for a H.B. 264 project for energy conservation. A meeting is scheduled for review findings of the energy audit.
EXECUTIVE SESSION
49-14 Motion by Mr. Stoner, seconded by Mrs. Weirich to enter into executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual unless the public employee, official, licensee, or regulated individual requests a public hearing and negotiations.
Roll Call – Yea: Mr. Stoner, Mrs. Weirich, Mr. Blackstone, Mr. Heck, Mr. Whitney-----5
Nay: None -----------------------------------------------------------------------------0
Motion adopted.
Time entered: 8:35 p.m.
Returned to regular session: 9:19 p.m.
The Board scheduled a tentative special meeting on July 9, 2014 at 7:00 p.m.
ADJOURNMENT
50-14 Motion by Mr. Stoner, seconded by Mr. Blackstone to adjourn. 9:25 p.m.
Roll Call – Yea: Mr. Stoner, Mr. Blackstone, Mrs. Weirich, Mr. Heck, Mr. Whitney ----5
Nay: None----------------------------------------------------------------------------0
Motion adopted.
Treasurer_________________________________
President__________________________________
